Multifunctional Administrative Assistant

Description

We are looking for a Multifunctional Administrative Assistant to take up a multitude of operational tasks in the back-office of inno.com. You are intelligent, multilingual, focused and able to juggle a wide range of different tasks in a structured way. You will work in close cooperation with the General Management and the other members of our back office team. You are our dream come true.  Contact us and we will help you to realise yours.

Your tasks & responsibilities

As a confident and responsible person, you work in the heart of inno.com and you will, together with the back-office colleagues:

  • Perform tasks in the core of our Operations:
    • follow-up of purchase orders and contracts
    • prepare the scheduling of our consultants (Excel/Navision)
    • prepare forecasts and budgets
    • give support in the elaboration of proposals, CV’s and presentations
  • Perform a multitude of general tasks:
    • plan and organise customer and employee events
    • schedule and arrange appointments and meetings + calendar management (Outlook)
    • produce and translate documents, briefing papers, reports and presentations
    • organise travels, visas and accommodation
    • answer, screen and forward phone calls or take messages where appropriate
  • jump in when necessary in the team: flexibility towards type of work
    • support at events (catering, invitations, …)
    • support at reception, visitors
  • make reservations of meeting rooms, restaurants…

Offer

Why would you want to join us?

Our key values are: experience, trust and common sense. These will guide us through a rapidly changing world. We are agile, and constantly evolving through innovation. We help other companies to do the same, by setting up a pragmatic plan. We advise organisations with their most complex strategic ICT decisions and deliver the expected results. We are committed to upholding the highest quality standards, a no-nonsense approach and absolute determination and focus. This is our ultimate commitment.

 

We strongly believe in black coffee

If you want black coffee you should not add milk. Because no matter how much coffee you add later, it is never going to be black coffee again. We believe in a no-nonsense approach, with high quality standards and no room for concessions. This focus has kept us a reliable partner for more than 15 years and has resulted in a team continuously striving for excellence.

Profile

  • excellent verbal and written communication skills in Dutch, English and French
  • analytical mind with strong organizational and time management skills, thrives when put under pressure, able to juggle a wide range of different tasks
  • computer literate with excellent MS Office knowledge (Word, Excel, PowerPoint, Outlook…),
  • bachelor or university graduate
  • minimum five years of experience in a similar position
  • independent but also a real team-player
  • high level of discretion, empathy and confidentiality
  • proactive, positive, problem-solver
  • service minded, approachable, friendly
  • flexible and willing to work overtime during peak times and/or when deadlines are close
  • likes frequent contact with people, either face-to-face, by phone or via email
  • wants to contribute to a performing team in a growing company
  • customer focus oriented
  • knowledge of Navision, CRM: a plus